13th Conference on Professional Information Resources


Info for Exhibitors

Welcome to the exhibitor's support page for INFORUM 2007. We are glad to have you participate in this year’s conference.

If you need assistance before and during the conference please do not hesitate to contact Ms. Jana Machonska at +420 724 544 754 or use our contact form. You may wish to consult the "Frequently-answered questions".

Time schedule

by February 12th 2007 Online company presentation submission
March 2007 Online conference registration
9. 3. 2007 Exhibitor's profiles
16.3. 2007 deadline for advertisement orders
30.3. 2007deadline for portfolio insertion orders
6. 4. 2007 Invoice - payment
9. 4. 2007 Advertisement for the Conference Programme
7-11. 5. 2007 Portfolio insertion
7. 5. 2007 PPT presentation submission
21.5. 2007 Conference workshops
22. 5. 2007 8 a.m.-10 a.m. Assembly hours
22-24. 5. 2007 8 a.m.-5 p.m. Registration
22. 5. 2007 10 a.m. Official opening of the exhibition
22. 5. 2007 11 a.m. Opening session
23. 5. 2007 7:30 p.m.-11 p.m. Social events
24. 5. 2007 3 p.m.-5 p.m. Dismantling

Advertisement in the Conference Programme

If your package includes advertisement in the Conference Programme it should be delivered by April 9th at the latest in a computer format directly to the print-shop address given below. The dimensions are 190 x 128 mm (WxH - i.e. "landscape") and it can be in full colour. Accepted formats are vector-EPS (Encapsulated PostScript excl. fonts - e.g. exported from Adobe Illustrator or CorelDraw), CorelDraw (texts converted into curves) or print PDF (600 dpi resolution). Please include a small preview image e.g. a screen copy in JPG for checking.

The ad should be sent to:
STUDIO PRESS, s. r. o.
Attn. Mr. Vaclav Korejtko
Jeseniova 56D, 130 00 Praha 3, Czech Republic
tel.: +420 271 771 414, e-mail: praha@studiopress.cz

If sending by e-mail please use ZIP or ARJ compression, the files can be also transfered via FTP (we can send you the username/password for the access to the FTP server). Please mark all shipments with "INFORUM 2007" (as a subject in e-mail) and include a contact name for printing issues in case of troubles. Cc also jana.machonska@aip.cz, please.

Printed conference Programme is included in conference materials for every participant.

Conference Portfolio

If your package includes portfolio insertion of your company leaflet/brochure into each participant's conference bag, 630 copies (max. A4 format, not more than 6 sheets) should be delivered to the Albertina icome Praha s.r.o. office (Stepanska 16, 110 00 Prague 1, Czech Republic) between May 7 - 11 - not earlier nor later! It is also possible to insert pens, mousepads, etc.

Company/Product presentation

Your presentation (in PPT, PDF or HTML) will be published on the INFORUM 2007 website.

The preferred way is to send us a copy of your PowerPoint presentation latest by May 7th (preferably earlier) by e-mail to andrea.kutnarova@aip.cz (please use WinZip to compress the file, do not forget to save fonts in case you use some more special ones). This will allow us to check it and pre-install it to the presentation server. However, please do not forget to take also a backup copy on floppy (we recommend to make two copies) or on a CD-R disc or USB flash disc with you or even transparencies … just in case.

Guidelines for presentations

The actual time of your session will be confirmed, but we recommend that you prepare a 15 minute presentation, which will allow for a further 5-10 minutes of Q & A at the end of your allocated time. During the break before your speech please do not forget to check your pre-installed presentation in the auditorium and get in touch with your session chairman. Conference session timing is always crucial. Therefore you are kindly asked to arrive well before your session begins and especially to strictly adhere to the timeframe of your speech and any instructions given by the session chair.

Room set up

The conference will provide presentation rooms with a data projector, screen, computer with mouse (PC with CD-ROM drive, Windows, Office 2000 (incl. PowerPoint), Netscape, MS Internet Explorer – your presentation will be preinstalled there and tested jointly with you), wired microphone and presenter’s table. Live Internet connection will be available during all sessions. The University of Economics has a good connectivity, however, we still recommend to have an offline backup with you (downloaded html pages or Lotus Screencam captured files on floppies or CD-R). On-site technicians will be available to troubleshoot any equipment problems you may have.

It is also possible to use your own notebook (in Auditorium D only), however, there may always be a compatibility problem with the datashow and it would also need much more time for installation, checking and interconnection during the conference session. Therefore we do not prefer this option.

Your stand

Each stand in the foyer of the New Auditorium will be provided with one table (120x60 cm - if you did not ordered an expanded stand) and two chairs (please let us know by April 9th if you need more chairs) and an electrical current outlet (220-230 V / 50 Hz). The location of your stand is published at the INFORUM homepage.

In case you ordered Internet connection at your ministand, the usernames and passwords for access to the Wi-Fi network will be provided. Your laptop must be equipped with a WiFi card.

Installation of stands will happen on May 22nd from 8:00 to 10:00 a.m. (or on Monday 21st from 3-5 p.m.)

Dismounting of the exhibition: May 24th from 3:00 to 5:00 p.m. The exhibitor is required to clean up the area of his stand and to remove any remaining material and/or mess.

Stand Equipment

You can send your stand equipment at Albertina office (Albertina icome Praha, Attn. Jana Machonska, tel. +420-724-544-754, Stepanska 16, 110 00 Prague 1, Czech Republic) by May 18th. Sign all your packages "for a stand". We will transport all the materials to the University on Monday May 21st.

If you need to arrange the collection of your boxes at the end of the conference then it is possible to collect them at the university (University of Economics, Nova Aula, Namesti Winstona Churchilla 4, 130 67 Prague 3) on Thursday by 5 p.m. or on Friday in Albertina office (9. a.m. - 4 p.m.). Label up the boxes with your address, please.

Further Information

Exhibitors - Register for the Conference

Acceptance of your order form does not automatically mean you have been registered as a conference participant. Please be sure to complete and return the conference registration form to us as soon as possible. Please send the name and e-mail address of each person from your company who is going to attend the conference. As VIP participants, exhibitors can attend all conference sessions and social events.

Check in

Upon arrival at the conference, check in at the registration desk.

Accommodation

There is an agreement between Albertina and Hotel Jalta warranting special price EUR 149 for a single or double room / 1 night, including breakfast. You can also have double luxury room / EUR 179 / night or De Luxe Suite / EUR 199 / night. The prices don’t include 5% VAT. The Hotel Jalta on Wenceslas Square offers fabulous interior design, 4 star de luxe comfort and world-class dining. Be sure to contact Jana Machonska when making the reservation.

Hotel Jalta Check-in: 02:00 PM Check-out: 12:00 PM

Cancellation & Refund Policies

If payment for the final invoice is not received in time, the organizer may cancel the ordered presentation.

Cancellations after April 3rd, 2007: no refund
The official notification must be provided by email and should be sent to jana.machonska@aip.cz and Vladimir.Karen@aip.cz