Information for Exhibitors
Welcome to the exhibitor's support page for INFORUM 2011. We are glad to have you participate in this year’s conference.
|April 15, 2011||Advertisement for the Conference Programme|
|May 9, 2011||PPT presentation submission|
|May 9 – 13, 2011||Conference insertion|
|May 23, 2011||Workshops|
|May 24, 2011 8:00 AM – 9:30 AM||Assembly hours|
|May 24 from 9:00 AM, other days – unlimited||Registration – Check in|
|May 24, 2011 10:00 AM||Official opening of the exhibition|
|May 24, 2011 10:30 AM||Opening session|
|May 25, 2011 7:30 PM||Evening party|
|May 26, 2011 12:30 PM – 2:00 PM||Dismantling|
Each stand in the foyer of Vencovsky Aula will be provided with one table (120×60 cm) and two chairs and an electrical current outlet (220–230 V / 50 Hz). The location of stands is published at the exhibition website. You will be provided by the username and password for accessing to the wifi network during the registration. Your laptop must be equipped with a WiFi card. Other information about stand equipment.
Installation of stands will happen on May 24, 2011 from 8:00 to 10:00 AM
Dismounting of the exhibition: May 26, 2011 from 12:30 AM to 2:00 PM. The exhibitor is required to clean up the area of his stand and to remove any remaining material and/or mess.
Company or Product presentation
Your presentation (in PPT or PDF) will be published on the INFORUM 2011 website. The preferred way is to send us a copy of your PowerPoint presentation latest by May 9, 2011 (preferably earlier) by e-mail to Ela.Pokorna@aip.cz (please compress the file, do not forget to save fonts in case you use some more special ones). This will allow us to check it and pre-install it to the presentation server.
Guidelines for presentations
The actual time of your session will be confirmed, but we recommend that you prepare a 20 minutes presentation, which will allow for a further 5 minutes of Q&A at the end of your allocated time. During the break before your speech please do not forget to check your pre-installed presentation in the auditorium and get in touch with your session coordinator. Conference session timing is always crucial. Therefore you are kindly asked to arrive well before your session begins and especially to strictly adhere to the time frame of your speech and any instructions given by the session coordinator.
Advertisement in the Conference Programme
Deadline for advertisement orders is March 14, 2011. If your package includes advertisement in the Conference Programme it should be delivered by April 15, 2011 at the latest in a computer format directly to the print-shop address given below. The dimensions of A5 ad are 190×128 mm (WxH – i.e. „landscape“) and/or A4 ad are 190×266 mm, both of them can be in full color. Accepted formats are vector-EPS (Encapsulated PostScript excl. fonts – e.g. exported from Adobe Illustrator or CorelDraw), CorelDraw (texts converted into curves) or print PDF (300–600 dpi resolution). Please include a small preview image e.g. a screen copy in JPG for checking.
The ad should be sent to e-mail: email@example.com
Contact person: Mr. Vaclav Korejtko
Please compression the files in email. You can also use our FTP (we can send you the username / password for the access to the FTP server). Please mark all shipments with „INFORUM 2011“ (as a subject in e-mail) and include a contact name for printing issues in case of troubles. Cc also firstname.lastname@example.org, please.
Printed conference programme is included in conference materials for every participant.
You can reach with your product offer every participant! Deadline for portfolio insertion orders is March 31, 2011. If your package includes portfolio insertion of your company leaflet/brochure into each participant's conference bag, 600 copies (max. A4 format, not more than 3 sheets) should be delivered to the Albertina office (Attn. Ela Pokorna, Albertina icome Praha s.r.o., Stepanska 16, 110 00 Prague 1, Czech Republic; in case you need phone number: +420 222 231 212) between May 9 – 13 – neither earlier nor later! Please, sign all your packages „for insertion“.
Logo in the Main Auditorium
Your company logo could be displayed in the main Auditorium (Vencovsky Aula). The max. dimensions are 70×70 cm.
The company profiles will be published in the printed programme a copy of which each participant will obtain and also on conference website. Please send a short profile of maximum 600 characters including spaces of your company in English to Ms. Ela Pokorna by March 21, 2011 at the very latest.
Presentation room set up
The conference will provide presentation rooms with a data projector, screen, computer with mouse (PC with CD-ROM drive, Windows, MS Office (incl. PowerPoint) and internet connection – your presentation will be preinstalled there and tested jointly with you), wired microphone and presenter’s table. On-site technicians will be available to troubleshoot any equipment problems you may have.
It is also possible to use your own notebook (in Auditorium D only), however there may be a compatibility problem with the data projector. Therefore we do not recommend this option.
You can send your stand equipment at Albertina office (Albertina icome Praha, Ms. Ela Pokorna, tel. +420–222–231–212, Stepanska 16, 110 00 Prague 1, Czech Republic) by May 16, 2011. Sign all your packages „for a stand“. We will transport all the materials to the University on Monday May 23.
If you need to arrange the collection of your boxes at the end of the conference then it is possible to collect them at the University (University of Economics, Vencovsky Aula, Namesti Winstona Churchilla 4, 130 67 Prague 3) on Thursday by 15:00 or on Monday in Albertina office (9:00 – 16:00). Label up the boxes with your address, please.
Exhibitors – Register for the Conference
Acceptance of your order form does not automatically mean you have been registered as a conference participant. Please be sure to complete and return the conference registration form, which will be sent to you in March, to us as soon as possible. Please send the name and e-mail address of each person from your company who is going to attend the conference (up to 3 representatives from each company, including the speaker). As VIP participants, exhibitors can attend all conference sessions and social events.
Upon arrival at the conference, check in at the registration desk. There will be a registration desk set up at the University of Economics, which will work on Tuesday May 24, 2011 from 9.00, in the other conference days is registration unlimited.
We offer for you also accommodation in Prague. For more information look at accommodation page.
Be sure to contact Ela Pokorna when making the reservation.
Cancellation & Refund Policies
If payment for the final invoice is not received in time, the organizer may cancel the ordered presentation.
If any exhibitor (not including Top Sponsors) requests a cancellation of the assigned presentation options, the company will be assessed a cancellation fee as follows:
- Before February 28, 2011, 50 %.
- On or after February 28, 2011 to April 4, 2011, 75 %.
- After April 4, 2011, 100 %.
The official notification must be provided by email and should be sent to Vladimir.Karen@aip.cz